Document Genetics' Blog

Business Automation Software Blog by Document Genetics

How to Automate the Invoice Process

March, 2022

Invoice Processing using ABBYY for Invoices

Abbyy FlexiCapture for Invoices VideoABBYY FlexiCapture for invoices addresses many of the most pressing challenges faced by modern accounting departments by delivering web-based invoice processing software which is available as an on-premise, SaaS and/or Cloud-based solution.

Accounting managers and financial directors continuously seek to speed up invoice processing and approval cycles while, at the same time, providing accurate financial data for regular business reporting. Further demands include reducing risks by permanently synchronising all accounting processes with current legal requirements, tax regulations and compliance standards.

Finally, with invoices increasingly being sent in electronic form, an organisation must consider processing e-invoices in the same system together with paper-based invoices. Furthermore, ABBYY offers seamless and smooth integration with various ERP systems, such as SAP, Oracle or Microsoft, into workflow/BPM and ECM solutions.

ABBYY FlexiCapture for Invoices is a business-ready solution for automating invoice capture in modern organisations. Building upon the acclaimed ABBYY FlexiCapture data capture platform the solution has been designed for CFOs and accounting professionals, helping them increase the efficiency and productivity of their daily work. Please check out our guide to see if ABBYY for Invoices could work for you, the ABBYY for Invoices PDF Brochure or you can have a look at our main webpage for ABBYY for invoices here.

Business Automation Software Blog by Document Genetics

Integrating OrderWise with DMS & Business Process Automation

February, 2023

Adding BPM to your OrderWise system

Business Automation Software from Document GeneticsWe’ve worked with an existing OrderWise customer who wanted to add Business Process Automation (BPM / BPA) and Document Management (DMS) to their OrderWise environment. They needed to stay ahead in the market, work smart and reduce the amount of paper in the business so we now provide the additional following functionality to their OrderWise system:

  • Customer self-service portal:  Customers can access 24/7 allowing them to search, view and download current and archived documents.
  • Prove that goods have been sent:  Automatically email the customer a consolidated PDF which includes the delivery note, Sales Invoice and signed POD as proof that goods have been sent, received and signed for.
  • A document management archive to:
    • Instantly search and view both OrderWise created and scanned documents e.g. Despatch notes, Sales Invoices, signed PODs, GRNs etc.
    • Provide an Audit Trial showing who and when any user has accessed or amended the documents.
  • Instant document retrieval from within OrderWise:  Create an instant access button to view documents stored in the OrderWise archive.
  • Despatch Notification:  An automatic E-mail notification that notifies the client exactly what is being despatched.
  • Effective EDI Integration:  Create EDI processes for hubs such as COINS and Tradex.
  • Purchase Invoices:  Automatically extract data from Purchase Invoices using OCR technology and send them through an authorisation workflow.
  • Additional reports:  Such as Delivery notes with no POD, Missing Invoices and Delivery Notes.
  • Customer Complaints:  Linked to the document management archive, this solution will be used to log and resolve customer queries and complaints.

Business Automation Software Blog by Document Genetics

New Document Desktop Scanners from Kodak Alaris

February, 2023

Improved employee and customer experience

Kodak Alaris has enhanced its portfolio of award-winning document scanners by launching two powerful, compact models. The Kodak E1030 and E1040 provide superior image quality and a simple user interface for fast, reliable information capture.

Backed by industry-leading services and support including a three-year advanced unit replacement warranty, these new desktop scanners are designed to deliver reliable productivity gains and total peace of mind. Perfect Page technology provides consistent high-quality images that are better than the original. The new Dual Illumination feature eliminates shadows and other artefacts that often occur when scanning damaged originals, further improving image quality and Optical Character Recognition (OCR) accuracy. The E1000 Series includes USB 3.2 connectivity and an 80-page automatic document feeder (ADF).

With their compact size, the Kodak E1000 Series Scanners are ideal for desktop use in small to medium-sized businesses, branch offices, reception and admin desks, and enterprises with remote workers. Capable of processing up to 40 pages per minute, the E1000 Scanners can handle a variety of paper sizes and weights, including hard cards. The optional Passport Accessory or integrated A4/Legal Size Flatbed Accessory accommodates document scanning for specialised needs and delicate documents.

The Kodak E1030 and E1040 Scanners are easy to set up and use. Office workers can start scanning right out of the box. An intuitive LED control panel makes them easy to integrate into business processes and applications, and Smart Touch technology enables customised scanning workflows with one-touch simplicity.

“In today’s era of hybrid working, digital transformation maturity is more tightly tied to business effectiveness and profitability,” said Joseph Odore, Global Portfolio Marketing Manager at Kodak Alaris. “Successful digital transformation begins with document capture. The new E1000 Series Scanners make it easy for organisations to convert documents into digital information and deliver data to their systems for greater business efficiency and better customer and employee experiences.”

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