Document Genetics' Blog

Business Automation Software Blog by Document Genetics

Chaffinch Document announces expansion into London

July, 2023

New Office Opened near St Paul’s in Central London

Chaffinch Document Logo

Our valued partner, Chaffinch Document has announced its expansion into London, cementing its position as one of the fastest-growing records management businesses in the UK.

The paper and cloud document management specialist – which offers scanning, off-site document storage, shredding and cloud document management software – has opened its new, modern office at 20 Old Bailey near St Paul’s in central London.

Chaffinch Document has continued to go from strength to strength in recent years, highlighting a need to expand its footprint to the capital. The new office will make the data management company more accessible to customers in the south and will help to spread awareness of its services throughout businesses in the UK.

Managing Director, Alastair Machin said: “Creating a presence in the city will enable us to meet the growing needs of our customers across the UK more effectively, whilst continuing to provide the highest levels of service.”

Chaffinch Document already operates in a variety of Midlands-based locations from its home county Staffordshire and in nearby Cheshire, Derbyshire and Shropshire.

The London office will further complement the business’ goal to deliver digital-first record management solutions to organisations looking to manage their data more efficiently. It also gives Chaffinch Document and its current or prospective customers a central location to meet face-to-face, strengthening customer relations.

This milestone comes only two years after Chaffinch Document acquired Quantor Scanning. This allowed the business to enhance its comprehensive suite of document management and digital transformation solutions.

The acquisition accelerated the company’s growth and helped position Chaffinch Document as a dynamic, customer-centric business. Not only did it allow Chaffinch Document the opportunity to grow its digital storage solutions, it also enabled the business to offer a genuine alternative to incumbent records management businesses, through its digital-first approach.

Alastair added: “This expansion wouldn’t have been possible without the support of our existing customers and partners, and we hope this move will help even more businesses to effectively manage their business-critical data, no matter where they are in the UK.

“The old boxes on shelves model is broken for many businesses, and we feel that our approach, which focuses on digital transformation and return on investment offers a compelling alternative to businesses in London and beyond.”

The new office is just a five-minute walk from St. Paul’s Cathedral and is situated close to Thameslink rail and the Underground.

Business Automation Software Blog by Document Genetics

Paddy Ryan Has Been Sent to Coventry

June, 2023

Document Genetics Software Consultant Joins Coventry Rugby Club

Paddy Ryan joins Coventry Rugby from Ampthill

In addition to being a software consultant at Document Genetics, Paddy joins Coventry Rugby in June 2023 as a back-rower from their Championship rivals Amptill Rugby.

He is returning to Coventry Rugby Club from 2018 when he was part of the National One winning side during his time with the Northampton Saints.

Speaking about his decision to sign with Coventry Rugby club, Paddy said “Having spent time here on loan in 2018, the year the club won promotion back to the Championship, I am delighted to have signed with Coventry for the upcoming season.

I can’t wait to be part of an exciting environment, where players are challenged to get better each and every day and help towards achieving the club’s ambitions!”

Good luck Paddy, we look forward to watching you drive forward and scoring lots of tries! 

https://www.coventryrugby.co.uk/paddy-ryan-signs-for-coventry/

Business Automation Software Blog by Document Genetics

Xero Accounts Document Management Integration

May, 2023

infoRouter integrates via Xero private API

Xero logoHere at Document Genetics, we moved our financial platform from over from Sage to the cloud-based accounting solution provided by Xero.

In the past, we’ve always stored a copy of the Sage business documents (invoices, credit notes, purchase orders) in our infoRouter document management software – this allows rapid searching, keeps the HMRC happy and means we’re not tied to a specific accounting software provider. However, Xero didn’t have an off-the-shelf method to achieve this, so we decided to write our own integration using the using the Xero Private API*.

In a nutshell, we’ve created an app with runs every 10 mins and downloads and publishes all of the newly created Xero documents into our on-premise copy of infoRouter. We’ve configured the app to create an infoRouter folder structure and add the relevant meta-data for each document type – this means documents are stored in a logical hierarchy and can be rapidly found.

If you’re a Xero user and want to add advanced document management to your financial documents, we can certainly help from as little as £25 per month. We can also provide a modified version of our application to write Xero documents to a local shared drive, or another DMS solution (subject to scope).

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