What are the requirements?
A common issue with most regulatory mandates is the "consistency" of records management and handling.
Almost all mandates call for a documented set of procedures that are consistently applied to all records. Businesses must also establish systems that provide complete audit trails of access to sensitive documents. For example:
ISO Certification
Requires that all company activities are documented and these procedures are regularly reviewed and audited
Sarbanes-Oxley Act 2002 (SOX)
Requires that all US public companies (and their subsidiaries abroad) to document their financial reporting procedures.
Data Protection & GDPR
Comprehensive compliance requirements surrounding access, handling & processing of 'Personal Data'.
How can infoRouter help you with Regulatory Compliance?
The infoRouter Document and Record Management Software solution gives you the ability to perform the requirements listed above.
For more detailed information regarding the UK Data Protection Act 2108 & GDPR, (including guides and a whitepaper), please click on: Compliance with Data Protection Laws
All ISO documents, Sarbanes Oxley documents can be assigned to individuals for their periodic review and approval. This way, not only everyone involved are regularly informed of the procedures used, but they are also given a chance to improve these procedures and control them more tightly.
Automatic Document Tracking
Whether a document has to do with Data Protection (GDPR), Sarbanes Oxley or ISO or any other regulation, all document changes and updates are automatically tracked. Since all previous versions are tracked, the information on "who changed what and when" is always readily available.
Automatic Alerts
Better yet, whenever a document's content is changed, all interested parties are automatically alerted of these changes.
Compliance and liability risk
infoRouter helps organisations stay compliant with aspects of the UK Data Protection Act 2018 (and GDPR), Freedom of Information Act, Sarbanes-Oxley Act (SOX), ISO and many other regulatory compliance initiatives and industry regulations; thereby assisting in managing a company's financial liability and litigation risk.
infoRouter Office Plug-in
The Office plug-in within infoRouter allows a user to open, update or publish a document directly from any of the MS Office suite programs (Outlook, Word, Excel or PowerPoint).
infoRouter Email Scanner
The information contained within emails is considered as a record of business transactions and, as such, can represent an electronic substitute for legally binding business documentation. This often means that emails need to be part of any compliance strategy.
infoRouter e-mail Scanner is a service that checks multiple e-mail accounts and automatically routes them to predefined infoRouter folders; the emails are now stored, can be easily retrieved, version-controlled for any amendments and can even kick off a workflow.
