Why Archive Emails?

The growth and importance of emails within the corporate world has defined it as one of the most important business and communication tools in modern times. Consequently, email systems are knowledge repositories containing corporate assets in the form of vital business information.

 

Effective email archiving systems provide knowledge management tools which allow for advanced search and retrieval of these corporate assets. Furthermore, the information contained within emails is considered as a record of business transactions and, as such, can represent an electronic substitute for legally binding business documentation.

Staying Compliant

As email communications are defined as “recorded information” they fall within the domain of information governance and therefore, as part of a compliance strategy, need to be reliably stored, easily retrieved and have an accurate audit trail.

 

infoRouter helps organisations stay compliant with aspects of the Data Protection Act, GDPR, Sarbanes-Oxley Act (SOX), ISO, Freedom of Information Act and many other regulatory compliance initiatives and industry regulations; thereby assisting in managing companies financial liability and litigation risk.

archiving emails

infoRouter Office Plug-in

The infoRouter Office plug-in allows a user to open, update or publish a document directly from any of the MS Office suite programs (Outlook, Word, Excel or PowerPoint).

 

For example, suppose you want to save an Outlook email directly into infoRouter, you simply click on the infoRouter tab in Outlook and publish the email directly into infoRouter (with or without attachments).

infoRouter Email Scanner

infoRouter e-mail Scanner is a service that checks multiple e-mail accounts and automatically routes them to predefined infoRouter folders; the emails are now stored, can be easily retrieved, version controlled for any amendments and can even kick off a workflow.

 

For a fast and simple solution to archiving email correspondence to colleagues or partners, set up a default email address for a folder then Cc it on every email you send!

 

Click here for more information on Email Archiving and infoRouter

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